How do I add a job?
There are two ways to add a job in getSoapy:
- if you've provided a quote for the job, you can create a job from a quote
- you can manually add a job to a customer
Create a job from a quote
-
Go to
Manage
>Quotes
and select the quote you want to convert to a job. -
Click on the menu icon in the top-right corner and select
Convert to customer
.
- Select from the options in the
Convert to customer
form.
- Select an option under
Jobs to create
(required). There may be more than one option if you've provided a simple estimate and/or cost breakdown. You can also selectQuote
to schedule a visit to provide a quotation using the job and scheduling functions.
If you create a job based on the 'Simple estimate', the lower estimate will be used as the cost. This can be edited once the job is created.
- Add the job to a
Round
using the drop-down menu (optional). - Toggle
Close quote
to remove it from the quotes page (optional). Closed quotes can still be found using the quotes filter.
- Click
Convert to customer
to add the quote as a new customer and create the job.
Manually add a job to a customer
To be able to add a new job, you must have an existing customer to add the job to. To add a new customer, see How do I add a customer?
- Go to
Manage
>Customers
and select the customer you want to add a job to.
Use the search or filter features to quickly find the customer you're looking for.
- Select the Jobs tab below the customer's details.
- Click
Add a job
.
You might need to scroll down to find this button if other jobs have already been added to this customer.
- Enter the job details into the
Edit
form.
Only the fields marked with a red asterisk (*) are required to save the job, but complete as many fields as possible to help with automatic planning.
- Enter a job
Title
(optional). This is for your reference only and helps to distinguish multiple jobs for the same customer. - Select a
Service
(required). You can select multiple services if necessary. You can also select+ Add more services
if you need to add a new service. - Select the
Frequency
from the drop-down menu (optional). If this is a recurring job, select the number of 'Weeks', 'Months', or 'Years' between jobs to let getSoapy know when to schedule future jobs. - Toggle
Advanced Scheduling
if the job should only be scheduled on certain days, weeks, or between specific times (optional). This can help if a property can only be accessed on certain days or if parking restrictions apply at certain times. - Add the job to a
Round
using the drop-down menu (optional). - Enter a lump sum in the
Cost
field (optional) or leave it blank if you want to add a cost breakdown later. - Select a
Duration
for the job to help with scheduling (optional). - Enter any
Notes
for your personal reference (optional).
- Click
Submit
to save the job and add it to the selected customer.